📬 Automate Your Inbox and Reclaim Your Sanity

Inbox overload is real. Between promotions, CCs, auto-notifications, and actual important messages, it’s easy to drown in email.

This week, we’ll show you how to set up automatic rules to filter the noise and surface what matters most—without ever installing another app.

✅ Tip #1: Create Filters or Rules for Auto-Organizing Emails

Instead of reacting to every message, let your inbox do the sorting for you.

In Gmail:

• Click the gear icon > See all settings > Filters and Blocked Addresses

• Create filters by:

  • Sender (e.g. noreply@)

  • Subject keywords (e.g. “invoice,” “meeting,” “order”)

• Then auto-apply labels, skip the inbox, or forward

In Outlook:

• Home > Rules > Create Rule

• Set conditions and actions:

  • Move emails from vendors to a “Finance” folder

  • Auto-mark newsletters as read

  • Flag anything from your boss

Set it once—save time forever.

✅ Tip #2: Use Color-Coded Labels or Categories

Visual cues make scanning your inbox faster and less stressful.

How to implement:

• In Gmail, apply colored labels:

  • Blue = Clients

  • Green = Internal

  • Yellow = Needs Action

  • Red = Critical

• In Outlook, use Categories under the Tags group and apply colors accordingly.

Bonus: you can search by label/category later to zero in instantly.

🧰 Tool of the Week: Clean Email (Optional Automation)

If you want to supercharge this, tools like Clean Email help bulk unsubscribe, block senders, and auto-clean based on rules.

🔗 clean.email

🧠 Quick Recap

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Know someone who says, “Sorry, I missed your email”? Forward this to them. You might just change their (work) life.